Assistant Company Secretary

Key responsibilities

• Board and Committee Governance:
• Assist with the planning, scheduling and logistics coordination of Board and designated Board Committee meetings.
• Prepare draft governance calendars and meeting schedules.
• Coordinate the collection, review and circulation of meeting notices, agendas, papers and supporting documentation within agreed timelines.
• Attend meetings as required, ensure quorum requirements are met and prepare accurate, clear and timely minutes, matters arising schedules and extracts of resolutions.
• Monitor follow-up actions arising from meetings and liaise with action owners to ensure timely closure, as delegated by the Company Secretary.
• Maintain secure and well-organised records of meeting packs, resolutions, minutes and attendance records.
• Organize logistics and events where directors are involved, as delegated by the Company Secretary.
• Track, monitor and report on departmental expenditures.
• Corporate Governance and Advisory:
• Assist the Company Secretary in promoting good corporate governance practices across the institution.
• Assist in the review of governance frameworks, Board charters, committee terms of reference, delegated authorities and governance policies.
• Assist in ensuring that the policies bank is up-to-date and that policies are reviewed and updated in line with established process.
• Assist in preparing induction programmes and ongoing director development initiatives.
• Statutory and Regulatory Compliance:
• Assist in ensuring compliance with applicable company law, banking regulations, where relevant, and internal governance standards.
• Prepare statutory filings, regulatory submissions, returns and notifications within prescribed deadlines.
• Maintain statutory registers, corporate records and legal documentation accurately and in a manner that supports audit and regulatory inspection requirements.
• Attend to regulatory filings and fit and proper submissions for the appointment and onboarding of new directors.
• Liaise with internal stakeholders, regulators, auditors, and other external parties on company secretarial and governance matters as required.
• Coordinate the regular revalidation of the fitness and probity of directors and senior officers together with the information on related parties for monitoring purposes.
• Reporting, Projects and Stakeholder Support:
• Ensure timely and accurate submission of required documents from regulators.
• Support in internal and external audit documentation requests.
• Support corporate actions, transactions and strategic projects requiring governance approvals, resolutions and documentation.
• Attend to due diligence or KYC requests from third parties.
• Perform any other related duties assigned by the Company Secretary in line with the scope of the role.
• Support the organization in any role-related legal or administrative proceedings when necessary.
• Shareholder Administration:
• Support the Company Secretary in coordinating general meetings of shareholders and any share-related processes.
• Minimum Qualifications Required:
• Bachelor’s degree in law, Banking, Finance, Business Administration, Management, or another related discipline.
• Professional qualification in corporate governance or company secretarial practice, such as ICSA/CGI, or progress towards such qualification, would be a strong advantage.
• Minimum Experience/Knowledge Required:
• At least 3 years of relevant experience in company secretarial, corporate governance, legal or corporate affairs roles, preferably within a banking or regulated financial services environment.
• Demonstrated experience supporting Boards, Board Committees and senior management forums.
• Practical knowledge of company law, banking regulatory expectations, corporate governance principles and statutory filing requirements.
• Key Competencies:
• Sound understanding of governance principles, company secretarial practice and the regulatory environment applicable to a banking institution.
• Ability to draft concise, accurate and well-structured minutes, resolutions, notices, reports and formal correspondence.
• High level of accuracy in document preparation, record keeping, filings and follow-up of action items.
• Ability to manage multiple meetings, deadlines, filings and stakeholder requests in a structured and timely manner.
• Ability to communicate clearly and professionally with Board members, senior executives, regulators and internal stakeholders.
• Capacity to work effectively under pressure, respond to changing priorities and meet tight deadlines.
• Good working knowledge of Microsoft Office applications and governance-related systems such as board portals and document repositories.
• Closing Date — 31 August 2026 Management reserves the right to call only the best candidates for an interview.
• If you have not received any communication after the deadline, feel free to call us for any query.